Hands holding money and typing numbers into a calculator - IT budget

How to Maximize Your IT Budget

Have you noticed that you’re constantly scrambling to find the funds needed to pay the IT guy when your equipment breaks or you go offline? You never know month to month how much money you’ll need to set aside in case something happens and that’s pretty stressful to deal with when it comes to creating an IT budget. You could have a huge IT disaster that completely wipes out what you’ve set aside and may even force you to take from another part of the company budget. YIKES!

Capex vs. Opex

One of the largest problems with technology in small- to medium-sized businesses is the large capital expense associated with acquiring or upgrading the technology needed to run and maintain your business. Large amounts of money spent on new technology cannot be deducted in the year in which it is acquired and must be depreciated over the lifetime of the asset in question – in this case, technology. For example, buying a printer is known as a capital expense. Operating expenses are the ongoing costs of running a product, business, or system. These types of expenses are used to run your business. For instance, the paper, toner, and ink used on that nice new printer are all operational expenses.

Stop Stressing About Your IT Budget

Luckily, there is a way to put aside a set amount each month for your IT budget and never have to worry about having to pull from other areas of your business in case of a technology failure. By hiring a managed service provider (MSP), you’ll always know what to expect each month. Many MSPs bill their services at a flat rate, making it easier to budget your IT expenses. What’s more, your IT expenses will turn from a capital expense to an operational expense. Instead of paying one giant lump sum every so often for new technology and its maintenance, you’ll pay monthly for unlimited support and proactive measures to make sure you’re always up and running.

Want to Learn More?

Contact Hill Country Tech Guys to learn how they can help you better manage your IT budget with managed services.